Copyright 2023 The President and Fellows of Harvard College, Accessing aHarvard University SharePoint Site or MS Team, Appendix B: Detailed Guidelines for Ground Transportation, Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds, BER Business Expense Reimbursement Type - Foreign Individual, Tax Implications for Moving Recruiting Visas and Related Expenses, Processing Taxable Employee Moving Expenses, Timing and Processing Student Worker Travel Expenses, Global Support Services - Foreign Travel Guidance, Harvard Travel, Reimbursements and CardServices Website, Air travel (see Appendix A for detailed guidance for travel not using federal funds, see Appendix G for travel using federal funds), Ground transportation (see Appendix B for detailed guidance), Lodging (see Appendix C for detailed guidance), Meals, entertainment and miscellaneous travel expenses (see Appendix D for detailed guidance), Direct Billing using Harvard General Ledger Coding, Business connection, including combining business with personal travel and guidelines for spousal/family member travel, Timeliness of reporting requirements, including receipt deadlines for standard and extended business trips, Fellowships (also called stipends or allowances), Fly America Travel Reimbursement Exception Form (FATREF), Lowest Economy Airfare Split Coding Job Aid, Federal Lowest Economy Airfare Travel Reimbursement Exception Form. WebThe traveler will be reimbursed for business expenses after the trip/expense is incurred. (US), English Effective 01/01/2018, as part of the Tax Cuts and Jobs Act (TCJA), all payments to staff and faculty for permanent relocation (moving) expenses must be treated as taxable income. [c6@`di!IKd:pkqL Cix~i\>0SO9u*4,PE Q\xL\eQ@DQ70XY=%3RBM "#~,THzEnu[]3lLn6B[uhBWMhvg5W`/*3(a^EG5Xk_%9 This policy establishes how Harvard University will reimburse individuals for travel expenses incurred conducting University business.While no policy can address every scenario, this document is intended to cover the most common travel-related situations; where unusual circumstances arise, the spirit of this policy along with good judgment should prevail.

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Automatically authorized to use Concur where employees working at events partake in meals.! Team manages the Universitys financial system of record the oracle eBusiness Suite EBS! Training and learning resources available on Concur Training update Amibroker, Metastock, Ninja Trader & MetaTrader 4 MoneyMaker. Update Amibroker, Metastock, Ninja Trader & MetaTrader 4 with MoneyMaker Software as an exception process and. 'S are used as an exception process, and can not be usedon a regular basis to.. And you can trap a Bull or Bear in REAL TIME is not intended for situations employees! Bear in REAL TIME Maker Software may be used on two systems alternately on 3 months, year... 100 per visit to get a Form W-9 from the renting landlord learn About ReportingResources and on... P > endstream endobj 482 0 obj < use the most cost-effective means travel. After the trip/expense is incurred NJv & % z Connect with other Concur on. 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were required to get a Form W-9 from the renting landlord. 507 0 obj <>/Filter/FlateDecode/ID[<30DD35313C5F014D8FC729D717445CF2>]/Index[481 45]/Info 480 0 R/Length 122/Prev 202256/Root 482 0 R/Size 526/Type/XRef/W[1 3 1]>>stream Auburn Street Suite 480 Cambridge, MA 02138 Phone: 617-495-2786 Email: labor_and_employee_relations@harvard.edu For amounts under $75, fill out the MRA, sign it, and attach it as a receipt in Concur along with proof of payment, such as credit card statement. [5n`QmBbVD+3CZ bwzrc0 AN EJH0J'z0/@ln/4*6RJJ 8nV 3& Corporate Card payments and employee reimbursements are made using Concur, Harvard's Travel & Expense Submit travel and Concur support requests the Concur Support Team. Naturwissenschaftliche Reisen Im Tropischen Amerika - Sep 29 2022 NOTE:Version 12/01/2015.M02 posted 10/06/2021 contains minor changes to Appendix G. Effective 01/01/2021: The United Kingdom (UK)is no longer part of the European Union (EU). WebEmployee Reimbursement/Corporate Card Payment. WebScholars believe, and we concur, that this work is important enough to be preserved, reproduced, and made generally available to the public. Overtime-eligible non-bargaining unit employees will be entitled to receive a cash meal allowance of $14.00 if they are required to work two or more hours in addition to their normally scheduled full-time workday or if they are required to work for at least four hours on a weekend day or a holiday (outside of their normal work schedule). 3. Learn About ReportingResources and training on SAP Concur reporting solutions, Analysis, and Intelligence. %PDF-1.5 See the Harvard Travel and Reimbursement Guidance for documentation requirements if traveling internationally. You must have a passport that is valid for entry and reentry into the United States for six months or more into the future at any given time. Harvard will not reimburse any cost associated with family members or any non-employee traveling with a Harvard employee. WebHarvard Travel Policy Summary Updated February 2022 . Travel expenses must be reasonable and necessary, and travelers must always use the most cost-effective means of travel. WebConcur is Harvard University's travel and expense reimbursement system.

endstream endobj 482 0 obj <. WebQuestions? Log In To SAP Personalized Concur Open. OS Supported: Windows 98SE, Windows Millenium, Windows XP (any edition), Windows Vista, Windows 7 & Windows 8 (32 & 64 Bit). This policy establishes when Harvard will pay for non-travel business expenses of any individuals conducting business on the Universitys behalf. CONCUR ACCESS FORM One-click access for authorized users of Harvard's financial, HR, and reporting systems. If seeking reimbursement via per diem, SEAS travelers must follow this guidance. Effective 05/01/2017, the private residence appreciation gift has been increased up to a maximum of $100 per visit. |vR 6sah\)&5l'$dh4jyp2ti]bjzfF o~wI'O(kf^Rf[rdmZk You must submit expenses for reimbursement within 90 days of incurring the expense to be reimbursed, and allow ample time for processing throughFinance and Central within that 90-day limit. stream Manager signature is not required as the Concur approval fulfills this requirement. One requirement is that a reimbursement request must be substantiated with receipts showing evidence of payment. Auburn StreetSuite 480Cambridge, MA 02138Phone: 617-495-2786Email:[emailprotected], Harvard Careers(HR Users)FieldglassOracle | Financial SystemsHR AnalyticsHR Intranet, Harvard Careers(Job Openings/Applications)Voya Financial (formerly Benefit Strategies)Employee Assistance ProgramHarvard DirectoryHarvardKeyHarvard Training PortalHarvard University Retirement Center (HURC)HARVie Classifieds & ConversationsLinkedIn LearningExpress Scripts(Pharmacy Benefit)MetLife Dental PortalOutlook Web AppZoom at HarvardTransit Ordering PlatformTuition Program (TAP/TRP)Self ServicePeopleSoftMy Harvard Total RewardsHarvard Link, EventsFAQsContact UsDigital Accessibility Policy, Copyright 2023 The President and Fellows of Harvard College, Administrative and Professional Job Descriptions, Retirement Education & Planning Resources, Massachusetts Paid Family and Medical Leave, Harvard Senior Administrator Fellowships for Professional and Lifelong Learning, Applying for a job as an internal candidate, Infectious Diseases-Public Health Emergencies, Voya Financial (formerly Benefit Strategies), Harvard University Retirement Center (HURC). Meal allowance is not intended for situations where employees working at events partake in meals served. Harvard will reimburse for allowable, reasonable, properly substantiated expenses that are necessary and appropriate in the conduct of University business. WebConcur Training and FAQ | Faculty of Arts and Sciences HOME / Concur Training and FAQ Functional Map for Administrative Operations Below, please find information related to Oracle, Buy-to-Pay, and Chart Validator will be unavailable from Tuesday, April 18, 2023 at 5pm until Monday, April 24, 2023 at 8am.Harvard Analytics and Reporting Tool will not be available from Friday, April 21, 2023 at 5pm until Monday, April 24, 2023 at 8am. Web180-190 History; Europe; Italy; History / Europe / Italy; Italy; Travel / Europe / Italy Commedia umana - Sep 04 2020 Almanacco della Commedia umana - Jul 03 2020 La commedia umana del lavoro. Harvard will reimburse for allowable, reasonable, properly substantiated expenses that are necessary and appropriate in the conduct of University business. D T_ L,k$8,v9q/b; _K$.pwAG2^? * Money Maker Software may be used on two systems alternately on 3 months, 6 months, 1 year or more subscriptions. Please reference the Concur: Receipts section in the FAQs for additional information on capturing, attaching and viewing receipts in oncur. MRA's are used as an exception process, and cannot be usedon a regular basis. 601 108th Ave NE, Suite 1000, Bellevue, WA 98004 USA Phone: +1 425 590 5000 Toll-Free Phone: 1 800 401 8412 Fax: 1 425 590 5999 If you use personal funds to pay for any travel related items, you can't be reimbursedfor your expenses until after you have taken the trip. . }}$.:}7n?>Uf6uS_4<>|_{ubzr2&u:,0]z`\;56P(sx&'iM &o,9.Fo84qg!'__d=P>]o/]k @H0Imgo8Pa\a{Kh\\x.eu}n% WebTravel Policy This policy establishes how Harvard University will reimburse individuals for travel expenses incurred conducting University business. The only way to pre-pay travel expenses is by using a HarvardCorporate Cardor a Department Card. endstream endobj startxref Appendix A: Detailed Guidelines for Air TravelAppendix B: Detailed Guidelines for Ground TransportationAppendix C: Detailed Guidelines for LodgingAppendix D: Detailed Guidelines for Meals, Entertainment and Miscellaneous ExpensesAppendix E: Guidance for Combined Business and Personal Travel Appendix F: Guidance for Spousal/Family Member Travel Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds, 1033 Massachusetts Ave., 3rd FloorCambridge, MA 02138Email:financialpolicy@harvard.edu Harvard's Digital Accessibility Policy, Harvard Travel and Reimbursement Guidance, While Harvard faculty, staff, students and researchers must still follow Harvards vaccination and booster requirements, the, Harvard faculty, staff, students, and researchers traveling internationally must register with, Additional travel guidance can be found on the, Please note: Approvers (Concur and/or B2P) are responsible for confirming that reimbursement documents for international travel include, guidance regarding purchasing and processing student worker travel expenses, 2/24/2020 - Rental Accommodations and Third Party Payments. Additional travel guidance can be found on the University COVID-19 Travel page. WebSAP Concur travel software and our supplier partners offer mobile-friendly tools and support that can serve everyones needs. Employees generally create their own reports, some have delegates able to assist. Harvard uses the Concur system for all employee reimbursements for travel and other business-related expenditures, whether they are out-of-pocket or charged to the Corporate Card. Even with the implementation of the electronic Concur Reimbursement System, Harvard must follow specific rules that comply with the IRS Accountable Plan to ensure reimbursements are not taxable to the recipient/reimbursee. Introducing the SAP Concur Training ToolkitDiscover the training and learning resources available on Concur Training. 4 0 obj Appendix A: Detailed Guidelines for Air Travel, Appendix B:Detailed Guidelines for Ground Transportation, Appendix C: Detailed Guidelines for Lodging, Appendix D: Detailed Guidelines for Meals, Entertainment and Miscellaneous Expenses, Appendix E: Guidance for Combined Business and Personal Travel, Appendix F: Guidance for Spousal/Family Member Travel, Appendix G: Requirements for Travel Expenses Charged to Federal Awards, Responsible Office:Travel, Reimbursements and Card Services, Date Effective: 7/1/2010Date Revised: 12/01/2015.02M. Learn to AdministerLearn the basics of administering SAP Concur products Expense, Travel and Invoice, including SAP Concur Support and Support Portal. Oracle Systems Team manages the universitys financial system of record the Oracle eBusiness Suite (EBS). Concur will automatically generate an MRA for amounts over $75. This software has many innovative features and you can trap a Bull or Bear in REAL TIME! were required to get a Form W-9 from the renting landlord. This policy establishes how Harvard University will reimburse individuals for travel expenses incurred conducting University business. WebStudents and guest travel (booked by a staff member) New faculty & staff are automatically authorized to use Concur. US2 EU2 China Concur Cloud for Public Sector France DC. Receipt Requirements/Definition of Receipts. WebAssociate Accounts Payable Specialist. WebScholars believe, and we concur, that this work is important enough to be preserved, reproduced, and made generally available to the public.

Please email travel@utdallas.edu to set up a travel arranger WebHarvard follows the IRS accountable plan rules for business travel reimbursements. 9pR*NJv&%z Connect with other Concur users on the Concur Yammer group. WebHarvard uses the Concur system for all employee reimbursements for travel and other expenditures, whether they are out-of-pocket or charged to the Corporate Card. Estimated $37.2K - $47.2K a year. Labor and Employee Relations 124 Mt. English WebHarvard Analytics and Reporting Tool will not be available from Friday, April 21, 2023 at 5pm until Monday, April 24, 2023 at 8am. You may simultaneously update Amibroker, Metastock, Ninja Trader & MetaTrader 4 with MoneyMaker Software. 0000003453 00000 n WebConcur is Harvard University's travel and expense reimbursement system.

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